Legal Translation & Compliance Support — Contracts, Litigation, Regulatory

We translate and assemble agreements, policies, pleadings, exhibits, affidavits, PoA, and bilingual bundles for counsel, legal ops, and compliance teams. Reviewer matrix, evidence pack, and secure delivery. Certified translation option available where required.

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Links: ISO 17100 · ISO 27001 · Secure Delivery

article Why legal translation needs rigor

Legal translation carries risk: definitions, clause numbering, cross-references, citations, and exhibits must remain intact so meaning is enforceable. We translate clause-by-clause, retain headings and numbering styles, and keep original references aligned (sections, schedules, annexures). For bilingual bundles we can format source-left / target-right or source-then-target with synchronized pagination for easy comparison. Definitions, boilerplates, governing law, and jurisdiction phrases are handled with care; where a term must remain untranslated (e.g., brand/legal entity), we flag it in the termbase. Review flows include linguist → independent reviewer → legal SME as needed. We log decisions (capitalization, short forms, citations), so subsequent documents reuse approved language. The goal: translated sets that read naturally and hold up in court and compliance reviews.

balance Agreements, policies & regulatory filings

We translate MSA/SOW/DPA/NDA, purchase/supply agreements, HR/IR policies, codes of conduct, privacy notices, KYC/AML packs, and board/shareholder resolutions. Regulatory content (labels, public notices, authority responses) is translated with the exact terminology and formatting investigators expect. When exhibits contain images with text, we redraw stamps, seals, and notations in target language (clearly marked as translation of original). We produce bilingual tables when legal ops need side-by-side comparisons. For discovery, we provide summary translations for low-value documents and full translations for key evidence, keeping a release ledger for what was translated, when, by whom, and under what model. Every delivery includes a change log for traceability.

Confidential legal translation and security

lock Confidentiality & evidence

We operate under NDA by default. Access is role-based; only assigned translators/reviewers can see case folders. Previews can be watermarked where required. The evidence pack includes Statement of Accuracy (SoA), reviewer matrix, term decisions, defect logs, and a delivery receipt with checksums. For sensitive matters we can return hard splits (separate jurisdictional sets) and maintain retention timelines agreed with counsel. If a regulator or court requests back-translation, we route through reconciliation to document equivalence of meaning. Our aim is to provide audit-ready proof of how translations were produced, verified, and delivered—without slowing urgent filings.

verified Certification, notarization & apostille (how it works)

When a certified translation is required, we issue it on Proz World letterhead with credentials, declaration, signature, and seals. Some authorities need specific templates, Word format, or the declaration also translated—our team prepares those variants. Notarization typically happens on the client’s side (the notary must see the original source document); we guide you on what to carry and how to present the translated set. For apostille/consular scenarios, we coordinate formats and references so the translation is accepted, and we remain on call until the document is successfully lodged. (Full certified translation service also lives under /services/certified.)

Counsel’s Desk — Who we support

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In-house Counsel

Contracts, policies, privacy notices, board packs.

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Legal Ops

Bilingual bundles, versioning, release ledger.

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Litigation

Pleadings, exhibits, affidavits, PoA, court forms.

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Compliance

KYC/AML, regulatory responses, notices.

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Commercial

MSA/SOW/DPA/NDA; side letters & addenda.

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HR / IR

Employee policies, handbooks, codes of conduct.

Dossier Rack — What we translate

Agreements

MSA/SOW/DPA/NDA; purchase/supply; franchise.

Pleadings

Complaints, petitions, motions, orders.

Exhibits

Emails, letters, screenshots, photos, logs.

Affidavits & PoA

Affirmations, attestations, notarization guidance.

Policies

HR/IR, codes of conduct, privacy notices.

Regulatory

Authority responses, public notices, templates.

Bilingual Bundles

Source/target synchronized, paginated.

Certified

Declaration, signature, seals; authority formats.

Court Forms

Applications, summons, notices, receipts.

Acceptance Path — From intake to submission

flag Intake & Risk

Scope, jurisdictions, deadlines; who signs off? certified needed?

fact_check Prep & Termbase

Templates, numbering, definitions; exhibit list; redaction plan.

done_all Translate & Review

Linguist → reviewer → legal SME (as needed); citations checked.

rule Bundle & Proof

Bilingual layout, exhibit index, seals/stamps, pagination proof.

verified Certification / Notary / Apostille

Certified translation issued; notarization by client side; apostille/consular formats.

inventory Delivery & Acceptance

Checksums, receipt, evidence pack; on-call until accepted.

Evidence Locker — Controls built in

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ISO 17100 / 27001

Certified translation process & information security.

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Reviewer Matrix

Linguist, reviewer, legal SME; sign-offs logged.

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QA + Citations

Citations, numbering, definitions, exhibits cross-checked.

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Confidential

NDA, restricted access, optional watermark previews.

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Versioning

Baselines, diffs, change logs, release ledger.

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Evidence Pack

SoA, decisions, defect logs, delivery receipts.

schedule Standard

1× translator + independent reviewer
Termbase & numbering alignment; standard proof
Release kit & evidence basics

bolt Expedited

Parallel linguists; time-boxed reviews
Fast bilingual layout; prioritized fixes
For urgent filings & short deadlines

gavel Court-Ready Bundle

Bilingual pagination; exhibit index; seals/stamps
Reviewer matrix with legal SME as needed
Certified translation add-on when required

Litigation bilingual bundle — translation case

gavel Litigation — Bilingual Bundles

Pleadings + exhibits translated, paginated, indexed; accepted by court registry.

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handshake MSA / DPA Suite

Definitions and data clauses harmonized; side letters synced; release ledger issued.

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Consular certified pack — legal translation

passport Consular Certified Pack

Certified translations with declaration; format per mission; accepted without rework.

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FAQ — Legal Translation

description What formats do you accept?

DOCX, PDF, IDML/INDD, scanned images; tables rebuilt; stamps/seals redrawn where feasible; bilingual layouts supported.

verified Certified vs. notarized vs. apostille?

Certified: our declaration on letterhead. Notarized: client-side with original documents. Apostille/consular: mission-specific; we prepare the translation format and references.

lock Confidentiality?

NDA, restricted-access folders, optional watermark previews, retention by agreement; delivery with checksums and receipts.

rule How do you ensure accuracy?

Reviewer matrix, citations & numbering checks, termbase, change logs, SoA; bilingual pagination for court-ready sets.

contact_support Urgent filings?

Use the Expedited model: parallel linguists, time-boxed reviews, prioritized fixes; we stay on call until acceptance.

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Secure delivery (TLS/SFTP) • ISO 17100 • ISO 27001 • NDA by default